ARTICLE 4. CITY ADMINISTRATOR
The office of city administrator of the city of Oakley, Kansas, is established.
(Ord. 810; Code 1974, 2.22.010; Code 2014)
The mayor, with the consent of the council, shall, at the first regular meeting of the governing body in May of each year, appoint a city administrator.
(Ord. 810; Code 1974, 2.22.020; Code 2014)
The city administrator shall be compensated as may be determined from time to time by the governing body of the city.
(Ord. 810; Code 1974, 2.22.030; Code 2014)
The duties of the city administrator shall include, but shall not be limited to:
(a) Administrative office. The city administrator shall be the chief administrative officer of the city and shall be responsible to the mayor and council for administration of city affairs. He shall exercise such responsibilities and execute such duties as are prescribed by statute and ordinance, and such other duties and responsibilities as may be lawfully delegated by the mayor and/or council. He shall manage, direct, control and supervise all the administrative departments and services of the city.
(b) Purchasing. The city administrator shall be purchasing agent for the city. All purchases shall be made under his general direction and supervision, and all such purchases shall be made in accordance with the purchasing rules and procedures as established by the city council.
(c) Budget. The city administrator shall be the budget officer of the city and with the assistance of all department heads shall assemble estimates of the financial needs and resources of the city for each ensuing year. He shall be responsible for the budget's administration after its adoption.
(d) Financial Reports. The city administrator shall make monthly reports to the mayor and city council relative to the financial condition of the city. Such reports shall show the financial condition of the city in relation to the budget.
(e) Annual Report. The city administrator shall prepare and present to the mayor and city council an annual report of the city's affairs, including in such report a summary of reports of department heads and such other reports as the mayor and city council may require.
(f) Personnel System. The city administrator shall act as the personnel officer of the city and shall recommend an appropriate position and classification system and pay plan to the mayor and city council. The city administrator, after consultation with department heads, shall make recommendations to the governing body as to personnel actions for all city employees and shall make recommendations to the mayor and city council concerning appointment and removal of department heads.
(g) Policy Formulation. The city administrator shall recommend to the mayor and city council adoption of such measures as are deemed necessary or expedient for the health, safety, or welfare of the city or for the improvement of administrative services for the city.
(h) City Council Agenda. The city administrator shall submit to the mayor and city council a proposed agenda for each council meeting at least seventy-two hours before the time of the regular council meeting.
(i) City Council Meetings. The city administrator shall attend all meetings of the governing body and such other meetings of commissions and other organizations as the governing body shall designate and shall regularly report on the status of the city and its services to the governing body. He shall maintain a copy of the official minutes of all such meetings.
(j) Bid Specifications. If directed by the mayor and city council, the city administrator shall supervise the preparation of all bid specifications for services and equipment, and receive sealed bids for presentation to the city council.
(k) State and Federal Aid Programs. The city administrator shall keep the governing body advised of all possible grants or other benefits and of any and all changes and improvements which the administrator feels may be of benefit to the city; and assist in the preparation of all forms authorized or required by the state or federal government.
(l) Conference Attendance. The city administrator shall attend state and regional conferences and programs applicable to his office and the business of the city whenever such attendance is directed and approved by the city council and mayor.
(m) Records. The city administrator shall keep full and accurate records of all actions taken in the course of these duties, and shall safely and properly keep all records and papers belonging to the city and entrusted to his care in accordance with federal and state statutes. All such records shall be and remain the property of the city and be open to inspection by the mayor and city council at all times.
(n) Planning. The city administrator shall develop and prepare in conjunction with the council and planning commission such planning, short range as well as long range, as the governing body shall request and make recommendations to the governing body as are deemed necessary for effective administration of all city services.
(o) Miscellaneous. In addition to the foregoing duties, the city administrator shall perform any and all other duties or functions prescribed by the mayor and city council.
(Ord. 810; Code 1974, 2.22.040; Code 2014)
The powers of the city administrator shall include, but shall not be limited to:
(a) City Property. The city administrator shall have responsibility for all real and personal property of the city. He shall have responsibility for all inventories of such property and for the upkeep of all such property. He shall be responsible to see the city has adequate procedures to insure against major insurable risks.
(b) Coordinate Departments. The city administrator shall have the power to coordinate the work of all departments of the city, and, at times of an emergency, with the approval of the mayor and acting through the appropriate department heads, shall have authority to assign the employees of the city to any department where they are needed for the most effective discharge of the functions of city government.
(c) Coordinate Officials. The city administrator shall have the power to overrule any administrative action taken by a department head, and may thereby supersede him in the functions of his office but only with the prior approval of the mayor and in accordance with Kansas State Statutes.
(Ord. 810; Code 1974, 2.22.050; Code 2014)
At no time shall the duties and/or powers of the city administrator supersede any action by the mayor and city council.